Employment & Procurement

Employment

The Institute for Global Environmental Strategies conducts interdisciplinary policy research to promote sustainable development in the Asia-Pacific region in collaboration with international organisations, government agencies, local governments, private enterprises and research institutions both in Japan and overseas.

In order to reflect the research results into actual policy decisions, we have engaged in activities to link academic research with actual policy formation processes and are receiving high praise globally.

In July 2021, IGES embarked on its four-year 8th Phase Integrative Strategic Research Programme (ISRP8), and is recruiting a professional staff with extensive knowledge, experience and enthusiasm to realise the mission of IGES through its activities.

 

Positions Available Closing Date
Biodiversity and Forests (BDF) Area
Policy Researcher (Associate Staff): 1
31 October 2022

Information for Graduate Students

IGES Internship Programme

The IGES Internship Programme may be subject to change depending on developments in the situation related to COVID-19 such as government mandated restrictions on work or travel, etc.

IGES provides internship opportunities, when a hosting research unit is available, for graduate students to experience IGES research projects first-hand at the IGES Headquarters in Hayama (Kanagawa) and its offices in Kobe (Hyogo), Kitakyushu (Fukuoka) and the IGES Regional Centre in Bangkok (Thailand). 

Please read the eligibility and other conditions carefully (below). E-mail inquiries should be sent to Strategic Management Office Internship Programme Secretariat at [email protected] (e-mail enquiry only). When contacting us, please send us your C.V. and a short essay describing your internship objectives, areas of your interest, which unit of IGES you would like to intern in, and when you would like to begin your internship. Additional information may be requested from the hosting unit. It usually takes up to one month to process the application/inquiry. Only short-listed candidates will be contacted. Prior to the start of the internship, all prospective interns will be requested to submit an Agreement Form and other supporting documents. The detailed conditions are specified in the Agreement Form (available upon request). 

The following internship opportunities are currently available:
 

Currently available internship opportunity
Research and Publications unit of the Strategic Management Office (SMO-RP) Internship (111KB)


E-mail inquiries should be sent to Strategic Management Office Internship Programme at [email protected] (e-mail enquiry only). When sending us an inquiry, please write which unit of IGES and what topic you are interested in for your internship, when you wish to take up the internship, and the name of the programme and academic institution where you are currently enrolled.

It usually takes up to one month to process the application/inquiry, and only short-listed candidates will be contacted.  

Eligibility of IGES internship
Interns must meet the following eligibility criteria:

  • Be studying for a postgraduate degree (location of graduate school does not matter), or have recently obtained a postgraduate degree;
  • Be willing to learn from on-the-job activities at IGES (the internship is not a programme for students to write an individual thesis, but rather an opportunity to experience strategic policy research and operational activities);
  • Be proficient enough in English for the purposes of oral communication and the preparation of written documents and in basic computer skills (Microsoft Office, e-mail application);
  • Be available for the internship for up to 90 days (and for a minimum of one month);
  • Recommended or endorsed by their supervisor at enrolled school or affiliation;
  • Be enrolled in health and accident insurance;
  • Have status of residence in Japan allowing them to take up the internship, or be able to enter Japan short-term without a visa (IGES is not able to offer any support for immigration procedures and visa acquisition); and
  • Have sufficient stipend to cover living expenses during the Internship and travel expenses to and from the place of internship (IGES Internship is unpaid).

About accommodation
Accommodation at IGES HQ

  • When the intern cannot commute from his/her current residence to IGES HQ, he/she will be able to use the accommodation at IGES HQ (subject to room availability). There are charges for telephone and linen changing fees which must be paid by Intern/Exchange participant. The accommodation is strictly for intern use only, and use by guests of Intern/Exchange participant is not permitted. The accommodation cannot be used (must be vacated) during the New Year’s holiday (December 29 to January 3). Check-in/out must be done during business hours (9:30-18:00) on business weekdays. Payment (linen cleaning fees, phone bill, etc.) must be made in full during the internship by interns.

Accommodation at IGES Satellite Offices (KRC, KUC)

  • When the intern cannot commute from his/her current residence to the IGES satellite offices, he/she will be able to use accommodation suggested by IGES Kansai Research Centre (KRC) or Kitakyushu Urban Centre (KUC). Utility charges, telephone charges, and any extra charges for additional services, will be at the intern's own expense.

Other detailed conditions are specified in the Agreement Form (available upon request) and internship applicants will be requested to submit the completed Agreement Form and other supporting documents before the internship period commences.

Policy on AML & CTF

  1. PURPOSE AND BACKGROUND

    The Institute for Global Environmental Strategies (hereinafter, the Institute) is committed to avoid directly and indirectly being involved in or supporting money laundering, financing terrorist activities, or other criminal misuse of funds. This Anti-Money Laundering (AML) and Countering the Financing of Terrorism (CFT) Policy (hereafter, the Policy) outlines the principles and basic framework of internal AML/CFT controls by the Institute. As a non-profit organisation operating in Japan and overseas, there is a risk of the Institute’s operations being misused by individuals or other organisations to launder money, to finance and support terrorist activity, or to be misused by other criminals or criminal organisations. The Institute considers compliance with AML and CFT laws, and with the Institute’s internal policies relating to them, to be a serious matter, and will make all possible efforts to ensure that its operations are sound and appropriate.

  2. SCOPE

    This Policy applies to the Institute’s Executive Management, all staff, and any persons working on the Institute’s behalf or for its benefit. The Executive Management, all staff and those working on the Institute’s behalf or for its benefit must abide by all AML and CFT laws and regulations enforced by government agencies applicable to any jurisdiction in which the Institute conducts activities. Anyone who does not comply with such laws and policies may be subject to disciplinary action, up to and including termination of their employment or other relationship with the Institute.

  3. DEFINITIONS
    1. Money laundering refers to: (a) the conversion or transfer of property, knowing that such property is derived from crime, for the purpose of concealing or disguising the illicit origin of the property or assisting any person who is involved in the commission of the crime to evade the legal consequences of his or her actions; (b) concealment or disguise of the true nature, source, location, disposition, movement, rights with respect to, or ownership of property, knowing such property is derived from crime; or (c) acquisition, possession or use of property, knowing at the time of receipt that such property was derived from a criminal offence.1
    2. Terrorism/terrorist act refers to any violent act, or a threat to commit such an act, that is done with the intention to coerce or influence a civilian population or government through intimidation.2
    3. Executive Management refers to full-time Directors of the Institute.
  4. POLICY
    1. The Institute’s policy and systems must be consistent with the requirements and recommendations of the relevant international organisations and the laws/regulations of relevant countries including those set in Japan for ensuring that no business transactions are made with anti-social forces or individuals.
    2. The Institute must adopt and implement a risk-based approach to identify, assess, understand, and reduce its ML and TF risks by applying the Institute’s “Know-Your-Customer” requirement in due diligence and other related AML/CFT procedures. The Institute must completely sever any connections or relations with anti-social forces, repudiate any unjustifiable claims, not engage in any “backroom” deals and promptly take legal action as necessary, and appropriately respond as an organisation to any anti-social forces by cooperating with outside professionals.
  5. RESPONSIBILITIES
    1. Executive Management: The Executive Management is responsible for ensuring governance and oversight of the Institute’s risk management framework and controls regarding ML and FT.
    2. Strategic Management Office (SMO): The SMO cooperates to ensure effective implementation of this Policy, with responsibilities allocated in accordance with their respective mandates.
    3. Staff and those working on the Institute’s behalf or for its benefit are responsible for:
      1. Complying with the Institute’s AML/CFT policy and procedures;
      2. Familiarising themselves with and acting in accordance with relevant Institute’s processes and procedures to manage AML/CFT compliance; and
      3. Reporting to the SMO without undue delay any suspicions (or actual occurrences) or red flags of ML/TF activities.
  6. PROCEDURES

    The Institute will implement the following procedures to manage AML/CFT risks with reference to the recommendations and other related information published by the United Nations, the Financial Action Task Force (FATF), Japan Financial Intelligence Center (JAFIC)3 and others.

    1. Due diligence (Contents are being discussed internally)
      1. The Institute recognises Customer Due Diligence (CDD) as the most important element in the AML/CFT measures, considering the type of customer, customer relationship, and country of operation. The Institute will apply the CDD procedures prior to making business arrangements (contracting, etc.) or transactions.
      2. The Institute will identify and verify the identity of its customers (including their beneficial owners and/or superiors when applicable) with which the Institute enters into a counterparty relationship with reasonable means including the following but not limited to:
        • Screen the customers and their beneficial owners using the latest information about High-Risk Jurisdictions subject to a Call for Action, Politically Exposed Persons (PEPs), the organisations or companies under suspension of operations, and other relevant information.
        • Check against negative information about the customers from media or public authorities (government agencies, etc.) or confirm with the recommendations/referrals for the customers provided by the government agencies in the project countries, the Institute’s partner organisations or other trusted sources.
        • Request rational explanations and evidence from the customer if the information about the customer (contents of business, location, etc.) is deemed to be irrational in light of the purpose of transactions.
        • When this Policy cannot provide a specific response for every circumstance, the Institute will use its best possible sound judgment in relation to the case, and will document clearly the decisions made and the reasons behind them.
        • This Policy will be included in all contracts and related forms of the Institute. The Policy will be also made available to public (through the Institute website), and the materials that help raise awareness of the issue will be shared with Executive Management and staff.
    2. Monitoring, Reporting and Review
      1. All transactions by or through the Institute (Executive Management, staff, and those working on the Institute’s behalf or for its benefit) will be monitored to ensure they are not in breach of this Policy. For overseas transfer and payment, the Institute will confirm the payee’s bank account information with the bank that the Institute uses, and such transactions will be made only by the designated personnel in SMO once all necessary approvals are given.
      2. If any suspicious information (or red flag) that comes to the attention of Executive Management or staff, including potential misconduct, any such information from the Institute’s internal inspection by the auditor, or any such information related to cyber fraud alerts, then they must immediately report this information to SMO. The SMO will conduct an internal investigation to assess the information and respond to mitigate any associated risks under the supervision of Executive Management, based on the Institute’s regulations and procedures.
      3. The Institute will review and examine its AML/CFT Policy and maintain effective implementation of the AML/CFT Policy for the Institute. Reviews will be undertaken by the Executive Management in line with new recommendations made by relevant authorities overseas or in Japan.
    3. Confidentiality

      The Institute will ensure all information on customers and transactions obtained while fulfilling AML/CFT requirements is kept confidential.

 
  1. Money laundering also refers to those related to the proceeds of crime, etc., which means proceeds of crime, property derived from proceeds of crime, or property composed of any of these types of property intermingled with other kinds of property defined in the Article 4 of Act on Punishment of Organized Crimes and Control of Proceeds of Crime of Japan (Act No. 136, of 1999) and transfer and use of proceeds defined in the Article 2 of Act Concerning Special Provisions for the Narcotics and Psychotropics Control Act, etc. and Other Matters for the Prevention of Activities Encouraging Illicit Conducts and Other Activities Involving Controlled Substances through International Cooperation of Japan (Act No. 94 of 1991).
  2. Terrorism/terrorist act also refers to an act of public intimidation which means any of the following criminal acts carried out with the aim of intimidating the public, national or local governments, or foreign governments and other entities (foreign national or local governments, or international organisations established pursuant to treaties or other international agreements) defined in Article 1 of the Act on Punishment of Financing to Offences of Public Intimidation of Japan (Act No. 67 of 2002).
  3. JAFIC was established within the Organized Crime Department, the Criminal Investigation Bureau of the National Police Agency on 1st April 2007, when the Act on Prevention of Transfer of Criminal Proceeds came into force.