SDM Call for Proposals

Each year IPSI members are invited* to submit small grant proposals to the SDM Secretariat. The Secretariat selects six projects based on tailored selection criteria. The maximum grant for one organization is ten thousand (10,000) US dollars.

*Call for SDM 2020 was closed on 14 August 2020. 

Overall process

The SDM invites all interested and eligible IPSI members (see eligibility criteria) to apply for the SDM to implement the activities that fall under either of the four project types and address the SDM objectives using the format provided by the SDM. The SDM selects up to six projects from among the eligible applications through a three-step evaluation process (see Project selection).

The successful grant recipients prepare the grant agreement (GA) and the project implementation plan documents. IGES, on behalf of the SDM Secretariat, disburses the first instalment upon agreement on GA with each recipient. In the course of the project implementation, the grant recipients are recommended to provide updates to the SDM Secretariat when they make major progress. 

The SDM mandates the grant recipients to submit the final project evaluation report at the project end. The SDM Secretariat, upon the endorsement of the final project evaluation report, disburses the final instalment.

Process of the SDM project selection and implementation
Process of the SDM project selection and implementation

Details on project implementation, reporting and payment (379KB)

Project selection

The SDM follows a three-step process, eligibility assessment, screening and prioritization, to select grant recipients. It first prepares a longlist of applications that fulfill eligibility criteria, and narrows it down to a short list after an evaluation against the screening criteria. The SDM Executive Board concludes the selection process by identifying up to six projects from among the shortlisted applications referring to the prioritization criteria.

Process of the SDM project selection

» Details on the project selection criteria

I. Eligibility criteria

Eligibility criteria
1 The applicant is an approved member of the IPSI at the date of submission of the project proposal.
2 The applicant has agreed to act as focal point of the proposed project to be contacted by the SDM Secretariat, if the proposal is jointly submitted by multiple IPSI members.
3 The applicant has demonstrated sufficient institutional capability to implement the proposed project.
4 The applicant has demonstrated sufficient English proficiency to deliver a good project report.
5 The applicant is not a member of either the Advisory Group or the Executive Board of SDM.
6 Any applicant that makes an unequivocally false presentation of him/herself or his/her organization will be excluded from the SDM.

II. Screening criteria

A. Relevance
1 The contents of the proposed project address critical needs of local communities or issues of international concern such as those in line with the Aichi Biodiversity Targets and the Sustainable Development Goals (SDGs).
2 The proposal addresses the Strategic Objectives outlined in para 9, the IPSI Strategy and Plan of Action 2013-2020.
3 The proposed project is likely to foster good practices and provide lessons that will be useful for IPSI members and applicable to other SEPLS.
4 The proposed project fosters concrete collaborations between IPSI members.
B. Effectiveness
5 The proposal outlines concrete outcomes and outputs of the project, and defines the process and mechanisms for promoting key stakeholders’ engagement in the project implementation.
6 The proposed project demonstrates cost effectiveness through efforts to achieve maximum impact with the available resources.
C. Feasibility
7 The proposal presents realistic project components and implementation plans for achieving project objectives under the proposed timeframe.
8 The project proposal demonstrates appropriate implementation capacity, with detailed institutional roles and modalities, and a reliable financial plan, including other sources of funding.
D. Sustainability
9 The implementing organization has properly identified measures for mitigating possible risks that may emerge in the project implementation process.
10 The project proposal intends to establish self-reliant operating mechanisms for the continuation of project activities, and/or the activities promoted under the project are likely to generate a positive knock-on effect after the cessation of SDM funding.

III. Prioritization criteria

1. Facilitating IPSI Collaborative activities
a. Priority will be given to collaborative activities that have already been endorsed under the framework of IPSI, or to proposals that will lead to the formulation of new collaborative activities.
2. Consideration for geographical and thematic balance
a. The geographical balance of project sites and implementing organization locations will be taken into consideration in the selection of recipients.
b. Priority may be given to projects targeting underrepresented regions, sectors, IPSI clusters, and any other issues worth highlighting through the SDM.
c. Priority will be given to developing countries to support their community-driven activities, but developed countries shall not be excluded.
d. The distribution of the types of projects described under the scope of the SDM may be taken into account in the selection of recipients.
3. Consideration for wide distribution of funding to IPSI members
a. Priority will be given to project proposals from applicants who have not been previously selected as recipients of the SDM funding.
4. Consideration for important funding needs
a. Priority will be given to project proposals that have demonstrated a strong need for support from the SDM.
5. Consideration of innovativeness
a. Priority will be given to project proposals that have demonstrated innovativeness by addressing critical needs of local communities and/or issues of international concerns through alternative, unique or other novel approaches.

SDM 2020 application forms and attachments

Please submit the completed "Project Format" (Attachment 1) to the SDM Secretariat. "SDM2020 Project Evaluation Format" (Attachments 3). and "IPSI Case Study Summary Sheet" (Attachment 5) are requested to be submitted by successful applicants at the completion of their projects.